Each student's attendance and participation are a critical aspect of education at Marin Academy. Students are, therefore, expected to attend and be on time to all classes, assemblies, advising periods, class meetings, and other required meetings and activities. The School reserves the right to review credit given in courses where frequent and /or extended absences have occurred. While we recognize that extenuating circumstances can arise, when a student is tardy or absent it impacts the learning experience not only of that student but also of the entire class.
Classes begin at 8:40 a.m., and whether in person or remote, attendance is taken and recorded. Students who arrive to class after attendance has been taken should only be admitted if they have a tardy pass from the Front Office.
- Illness or Family Emergency: If a student will be absent from either in-person or virtual classes for the day because of illness or family emergency, parents must call the School before 9:00 a.m. to explain the reason for the absence. Parents may leave a message before 8:30 a.m. on the school’s 24-hour answering machine (voicemail extension 200) if their student will be absent or tardy that day. If a student is reported absent with no call from the parent, the Front Office is obligated to phone the parent(s) both at home and at work to ensure that they know their student is not in school. This action is taken at the end of each period that the student has been reported absent.
- Medical Appointments: The School urges that medical appointments be made after school hours. If this is not possible, students must submit a “Notified Absence Form” to the Front Office at least two days prior to departure or the absence may be considered unexcused. Failure to submit a notified absence form a second time will result in On Campus Restriction I.
- When leaving school for an appointment or other necessary reason, students must sign out in the Front Office when departing and sign in upon returning.
- College Visits: If students decide to visit a college, then these visits should take advantage of existing school vacation periods and non-teaching days so as to minimize the impact of students missing school. In addition, they should include some type of official contact with the college admissions office—such as a campus tour, attending a class, an interview, etc.—as well as communication with MA’s College Counseling Office. Students must submit a “Notified Absence Form” to the Front Office at least two days prior to departure, or the absence may be considered unexcused. Failure to submit a notified absence form a second time will result in On Campus Restriction I.
- Religious Holidays: Students may be excused from classes for observance of a religious holiday when school is in session. They must communicate with teachers ahead of time and create a plan for missed work.
- Illness During the School Day: If a student becomes ill during the school day, they should get the teacher’s permission to go to the Front Office. Parents will be notified before the student leaves school. If students fail to notify the Front Office or a Class Dean that they are leaving school due to illness, the School will consider the resulting missed classes as cuts. Please note that school personnel may not distribute medications to students, except as directed by parents in a signed consent form.
In order to participate in after-school activities (including games, theater performances, field trips, etc.), a student must arrive at school by 10:15 a.m. and remain for the rest of the day. During times of remote learning, students must be present for all their classes and any other events/activities (e.g. class meeting, advisory, and assembly) to participate in after-school activities.
If a student is absent for three days and will be missing more school, parents should contact the Front Office to make arrangements to collect homework assignments, which, depending on the level of learning will be sent electronically or should be ready to pick up at school by 3:00 p.m. the following day. In cases of prolonged absence, parents should contact the Class Dean and the student’s teachers to make arrangements for makeup work and other assignments. The School reserves the right to review credit given in courses where extended absences have occurred.
MA’s Absence and Extended Absence Policy
Attendance and participation by each student are an essential aspect of education at Marin Academy. When a student is tardy or absent, it impacts the learning experience not only of the late or absent student but also the entire class. Students are, therefore, expected to attend and to be on time to all classes, assemblies, advising periods, class meetings, and other required meetings and activities. In the case of extended absence due to illness, injury and/or psychological circumstances, we will respond with compassion, with pragmatism, and in consultation with families while recognizing that there is a limit to how many classes a student can miss and still matriculate through our curricular and/ or co-curricular program without sacrifice. Due to our block schedule and 75-minute class periods, missing a single class—let alone a number of classes—can have a profound impact on a student’s learning and educational experience.
- If a student misses four consecutive classes (10% of the quarter), the appropriate Class Dean, in partnership with the Academic Dean, KaTrina Wentzel, the Dean of Students, Lynne Hansen, the student’s advisor, and in consultation with the student’s family will create a plan to get the student back on track and to monitor progress with that plan. Families will be notified and reminded of MA’s extended absence policy at this time.
- If a student misses 15% of a quarter (approximately six classes), the Academic Dean in partnership with the appropriate Class Dean, the Dean of Students, the student’s advisor, and in consultation with the student’s family will look at the possibility of moving the student to Pass/Fail status and modifying the student’s curriculum in one or more classes. This level of absence may impact a student’s ability to participate in co-curricular programs.
- In extraordinary cases, where a student misses 25% of a quarter (approximately ten classes), the Academic Dean in partnership with the appropriate Class Dean, the Dean of Students, the student’s advisor, and in consultation with the student’s family will consider the need for the student to take an “incomplete” or withdraw from classes.
Extra-Curricular Planning and Exceptions to MA Extended Absence Policy
Marin Academy has a long history of supporting students who take part in high-level or pre-professional training and/or competition. In many cases, this work requires students to be absent, and if it will regularly take them away from school while classes are in session, they must plan in advance. Any student who knows that they will miss between 10% and 25% of any quarter must meet with the Academic Dean, Dean of Students, the appropriate Class Dean, their advisor, and their family at the start of each quarter to create a plan. Such students will be expected to complete all assigned work, make up all missed assessments, and stay in regular and proactive communication with their teachers, advisor, and grade-level dean. The School reserves the right to modify any established plan if the student begins to struggle in any facet of their school experience.
Any absence other than health or emergency requires the student to complete a “Notified Absence Form,” which can be found online or in the Front Office. This form requires students to obtain signatures (including virtual signatures if learning is remote) from each of the teachers whose classes will be missed as well as a parent, the advisor or academic counselor, and in the case of college visits, the college counselor’s signatures. The completed form must be turned in to the Front Office (email@example.com if remote) at least two days prior to the absence. If a student fails to complete a form, the absence may be considered unexcused. Failure to complete a notified absence form a second time will result in a call to parents from the Class Dean.
Makeup Work following an Absence
It is in the student’s best interest to submit work on time or make up missed work promptly. Students who are absent (including an absence due to an outing) are allowed one or two days of makeup time for each day of absence. (Determination to be made by the teacher.) Long-term assignments, however, including some assessments, are due on the day the student returns from the absence. In cases of prolonged absence, special arrangements should be made with the teachers and, if necessary, the Class Dean. The School reserves the right to review whether or not credit can be given in courses where extended absences have occurred.
- Students who arrive late to any class must check in and obtain a late slip from the Front Office.
- Students who arrive more than 25 minutes late to a class will be regarded as having cut that class unless excused by the Class Dean.
- Tardies will carry the following consequences (counted by semester):
- 3 Tardies: Conversation with student and Class Dean.
- 5 Tardies: Phone call or email from Class Dean.
- 8 Tardies: Meeting with student, parent, and Class Dean and 1 week On Campus Restriction I.
Cutting classes is rare at Marin Academy and is viewed as a serious infraction of school expectations.
- First cut: Phone call home from the Class Dean; zero grade in class(es) cut.
- Second cut: Student and parent meeting with the Class Dean to discuss future consequences.
- Third cut: One day suspension.